• Advantage Shelby County Scholarship Program Coordinator

    Posted: 06/19/2022

    The Advantage Shelby County Scholarship Program Coordinator reports to the Advantage Shelby County  Director. The Coordinator will help establish relationships with a caseload of high school students and manage the Advantage Shelby County Scholarship recruitment to enrollment at Ivy Tech Community College in accordance with college guidelines, policies and the MOU agreement with the City of Shelbyville &  Shelby County.  The Coordinator will abide by all facets of the program and assist in monitoring and evaluating the program, including participating students, and community service partners.  The Coordinator will increase the conversion rate of applicants.  The Coordinator will work closely with the assigned high schools, high school guidance counselors, and high school seniors. The Coordinator will be proficient with Ivy Tech College processes related to Admissions, Registration, Financial Aid, Assessment, Business Support, and work effectively with Student Affairs Specialists to resolve escalated issues.

    Major Responsibilities:

    • Participate in all meetings including; student orientations, counselor meetings, mentorship training, and other events as determined by the Advantage Shelby County Director. 

    • Collaborate with K-12 partners in each Shelby County school, community services agencies and mentors to adhere to the timeline and requirements outlined in the Advantage Shelby County application and MOU.

    • Assist with the recruitment of new students into the program, as well as supporting existing students. 

    • Utilize IvyConnect (CRM) to track efforts in the Ivy Tech application and conversion process.

    • Coach students on the transitions from high school to Ivy Tech to work.

    • Participate fully in all school activities targeted to students and parents logically associated with the Advantage Shelby County Scholarship deadlines and requirements, in addition to college process including:  freshman orientation, freshman student/parent nights, career days, FAFSA workshops for parents, and all other related programs

    • Inform students of the Knowledge Assessment process to help identify student eligibility for dual credit classes and college ready status when entering as a first time, first year Advantage Shelby County student..

    • Work carefully with identified community service agencies to coordinate volunteer opportunities for program participants.

    • Monitor and report on students’ community service.

    • Utilize report and tracking data to develop and implement proactive activities to support program goals (i.e., student success and completion, student participation numbers, eligibility information, student progress by program)

    • Prepare timely reports to internal and external stakeholders during the application process.

    • Monitor and report standards of academic progress for each student in the program utilizing the college’s student records system.

    • Assist with managing and tracking mentor/student activities. 

    • Continue to improve the Advantage scholarship program by identifying best practices, creating efficiencies in the process and gathering feedback from stakeholders.

    • Provides customer service to potential and current students.

    • Attend meetings and conferences, participate in on-campus and off-campus activities.

    • Other duties as assigned.


    Registrar Related Responsibilities:

    • Assist students with registration through schedule builder once students have met with an advisor.

    • Assist students with class changes due to course cancellations and provide information regarding withdrawal and repeats regarding and potential financial consequences


    Financial Aid Related Responsibilities:

    • Answer questions and assist with inquiries and completion of items related to the application for financial aid (FAFSA), verification, etc. 

    • Escalate issues to the Financial Aid office as needed.

    The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA).

    To read more about the job position and to apply, please click here