Please submit your resume to team@highbarr.com

Key Results Areas for Alicia Barr Executive Assistant

1. Calendar and Schedule Management

• Key Responsibilities:

  • Manage and prioritize Alicia’s calendar.

  • Schedule meetings, appointments, and travel arrangements.

  • Ensure there are no scheduling conflicts, and all appointments are well-prepared for.

  • Proactively inform and prepare Alicia for her upcoming meetings and commitments.

• Expected Outcome: A well-organized calendar with minimized conflicts and timely reminders.

2. Communication & Correspondence Management

• Key Responsibilities:

  • Handle emails, phone calls, and other forms of communication, prioritizing urgent matters.

  • Draft, review, and send correspondence on behalf of Alicia.

  • Act as the first point of contact for internal and external communications.

  • Create, manage, and support personal and HIGH BARR social media.

• Expected Outcome: Efficient and professional communication management, ensuring timely responses and a positive image for Alicia.

3. Travel and Logistics Management

• Key Responsibilities:

  • Plan, book, and organize domestic and international travel, including flights, hotels, and transportation.

  • Prepare detailed travel itineraries and ensure Alicia is fully briefed.

  • Handle any travel-related issues, such as changes or cancellations.

• Expected Outcome: Smooth and seamless travel arrangements, ensuring Alicia’s comfort and efficiency.

4. Meeting Preparation & Support

• Key Responsibilities:

  • Prepare agendas, presentations, and materials for meetings.

  • Attend meetings as needed and take detailed minutes.

  • Ensure necessary follow-up actions and deadlines are communicated effectively.

• Expected Outcome: Well-prepared meetings with clear action points and minimal follow-up required.

5. Document Management & Filing

• Key Responsibilities:

  • Organize and maintain digital and physical files for easy access.

  • Ensure all documents, reports, and materials are filed according to internal procedures.

  • Handle confidential and sensitive information with discretion.

• Expected Outcome: Efficient document retrieval and secure handling of sensitive data.

6. Task & Project Management

• Key Responsibilities:

  • Support Alicia in tracking key projects and tasks.

  • Assist in prioritizing workload and managing deadlines.

  • Assist in the recruiting of agents, contractors, and team

  • Regular running of errands and job site visits

  • Coordinate between teams and departments to ensure task completion.

• Expected Outcome: Projects are on schedule, and tasks are effectively managed and completed on time.

7. Client Relations

• Key Responsibilities:

  • Maintain and manage relationships with clients and business partners.

  • Arrange client meetings, calls, and follow-ups on behalf of Alicia.

• Expected Outcome: Strong professional relationships that are well-maintained and nurtured.

8. Expense and Budget Management

• Key Responsibilities:

  • Track and manage the executive’s business expenses.

  • Prepare expense reports and ensure compliance with company policies.

  • Coordinate with the finance department for reimbursements and budget allocations.

  • Assist in referral management. 

• Expected Outcome: Accurate and timely expense reporting with minimal discrepancies.

9. Event Planning and Coordination

• Key Responsibilities:

  • Assist with planning, coordinating, and executing events such as conferences, meetings, and team-building activities.

  • Ensure all logistical arrangements are made, including venue booking, catering, and invitations.

• Expected Outcome: Successful events that meet or exceed expectations in terms of organization and attendee satisfaction.

10. Problem Solving & Decision Support

• Key Responsibilities:

  • Act as a problem solver, handling issues that arise in Alicia’s day-to-day operations.

  • Provide decision-making support by gathering and analyzing relevant information.

  • Offer proactive solutions to improve operational efficiency.

• Expected Outcome: Issues are resolved efficiently, and the executive is able to focus on high-priority matters.

11. Confidentiality & Discretion

• Key Responsibilities:

  • Maintain confidentiality in handling sensitive and private information.

  • Act with discretion when dealing with matters involving Alicia’s personal and professional life.

• Expected Outcome: Trust and integrity are maintained in all dealings and interactions.

12. Technology & Tools Management

• Key Responsibilities:

  • Use office tools and technology efficiently (e.g., Microsoft Office, project management software, virtual meeting platforms).

  • Ensure that Alicia’s devices and technology are in working order.

  • Troubleshoot minor tech issues or coordinate with IT support for resolution.